Submission Guidelines

General Guidelines

Both abstract and explanatory notes must be submitted only by the corresponding author via the Conference Management Tool (CMT).

Click here to submit your paper
  • The abstract should contain new scientific work that has not been presented/published elsewhere.
  • Abstract and explanatory notes must be written in English language, and they should not exceed one page and four pages, respectively within the given template.
  • Author names and their order should be entered accurately on the online submission system when submitting the abstract. After acceptance, neither new authors can be added nor changes made to the existing order of authors.
  • An acknowledgment will be sent to the corresponding author through the online conference management system upon receiving the abstract
  • Submitted abstract and explanatory notes will undergo a double-blind review. The reviewers’ comments will be communicated to the corresponding author through the online conference management system.
  • Accepted abstract, after incorporating suggestions, must be submitted in .doc (or .docx) and .pdf formats before the specified deadline.
  • Content with more than 30% plagiarism will be rejected. Authors are recommended to check for plagiarism using online tools like www.plagscan.com/seesources/analyse.php before submission.
  • Each accepted abstract must be presented at the conference by one of its authors in person.
  • Authors interested in participating the conference must register through the conference registration page.
  • The presenting author should be available for the presentation. Any unavailability should be immediately notified to the Conference Secretaries.
  • Selected abstracts shall be invited for publication in the VINGNANAM Journal of Science (https://vingnanam.sljol.info/).

Guidelines for Abstract

  • Abstract should fall within the range of 200 to 300 words.
  • Abstract shall contain an introduction/background to the study with objective/s, methodology, and results followed by a brief discussion and conclusion/s.
  • Subheadings, figures, tables, or references should not be included in the abstract.
  • Abbreviations and citations of references should not be included in the abstract.
  • Three to five keywords should be included under the sub-title ‘Keywords – ‘ at the end of the abstract.

Guidelines for Explanatory Notes

Explanatory notes must include short sections addressing:

  • Aim and approach used:
    • Clearly define the aim or objective/s of your research. What specific question or problem are you addressing?
    • Detail the approach or methodology employed to achieve your objectives.
  • Scientific innovation and relevance:
    • Elaborate on any scientific innovation embedded in your research. What novel contributions does your work bring to the field
    • Discuss the broader relevance of your research within the scientific community. How does it contribute to existing knowledge or address a gap in the field?
  • Results or preliminary results and conclusions:
    • Present the results of your research. Use graphs, charts, or other visual aids if applicable.
    • Discuss the significance of your results in the context of your objectives. Are they consistent with expectations, and how do they contribute to the overall understanding of the topic?
    • Preliminary Results (if applicable): If your study is ongoing or the results are preliminary, provide a transparent discussion of these outcomes.
    • Summarize the key findings and draw conclusions based on the results. Discuss the implications and potential applications of your research.
  • References:
    • Include 3-5 relevant references.

The explanatory notes should be a minimum of two pages, but not more than four pages in length including the references. Please provide enough information for a comprehensive assessment, helping reviewers better understand your research.

 

Follow the format of the template ” ABSTRACT AND EXPLANATORY NOTES -Template – VRC2024″ exactly when composing your abstract and explanatory notes. Use it as both a guide and template, replacing the content with your abstract text without altering the layout. Maintain the original font type and size, line spacing, page margins, and document structure. Avoid adding page numbers, headers, or footers. To ensure fair and unbiased evaluation, your abstract should contain only the title, abstract and keywords, with no acknowledgments, footnotes or any other information identifying the authors. You are allowed a maximum of two figures, pictures, or tables in the explanatory notes.

ABSTRACT AND EXPLANATORY NOTES -Template

Guidelines for Camera-ready Abstract

The final camera-ready version of your abstract will be published in the VRC2024 conference proceedings. To ensure your abstract meets all requirements, please carefully review the feedback provided by reviewers.

  • Access Reviewer Comments and Revise Your Abstract:
    • Log in to the CMT site for VRC2024 (https://cmt3.research.microsoft.com/VRC2024/) to access reviewer comments for your abstract.
    • Revise the abstract to address any suggestions or concerns raised by the reviewers, if there are any.
  • Prepare Your Camera-Ready Abstract:
    • Proofread your abstract thoroughly to ensure it requires no further revision.
    • Format your camera-ready abstract according to the following Camera-ready Abstract template.
  • Submission Instruction:
Camera-ready Abstract -Template - VRC2024